11-18-2008 Organization of the Board with Oath and Regular Meeting
Agenda Item #23


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Re-Award the Purchasing Bids listed below:
a) #07-017/BM - Gymnasium Floor Refinishing and Repair Contractor - Maintenance
b) #08-18/BM - Portable Classroom and Mobile Trailer Relocation - Maintenance

Award the Purchasing Bids listed below:
c) #09-012/JJ - Water Coolers -  Maintenance Warehouse

Award the Sales and Services Agreements listed below:
d)SSA #0904/CH - PFM Asset Management - Financial Services

 



Meeting Date(s)
Consent w/o Information - 11/18/2008

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
08/09a) IndeterminYES10095620029258100354000
08/09b)IndeterminYES37795623057007400681000
08/09c) 40,092.00YES10000000010021152000000
08/09d)IndeterminYES10098300010023438312000

Contact
Lynda Jones, Director   ext. 645
Judy Preston, Associate Superintendent  ext. 600


Attachment:  07-017BM Option Year 2 Gymnasium Floor Refinishing and Repair Contractor.pdf
Attachment:  08-018BM Option Year 1 Portable Classroom and Mobile Trailer Relocation.pdf
Attachment:  09-012JJ Water Coolers.pdf
Attachment:  SSA 0904CH - PFM Asset Management.pdf