11-19-2013 Organization of the Board with Oath and Regular School Board Meeting
Agenda Item #42


Title
Titusville High School Fundraiser "The Country Legends"

Discussion

Titusville High School once again has a great opportunity for a fundraiser for the Athletic program.  They have invited the band "The Country Legends" to come and perform for the community.  They have tentatively scheduled this performance for Saturday, March 15, 2014 in the Performing Arts Building at Titusville High School pending School Board approval.

What the concert entails is the group performs songs by major country legend singers, both past and present.  Some include Patsy Cline, Johnny Cash, Conway Twitty and Taylor Swift just to name a few.  The show lasts two hours with an intermission.  Country Legends will receive $1500 plus 5% of the ticket sales.  They hope to sell 650 tickets, that is 100 less than their theatre can accommodate.  They set up their own equipment.  They will be on campus beginning at noon with the performance starting at 7:00 p.m. and ending at 9:30.  This is the only band that will be performing and they will take down their own equipment. 

This band has had performances at Holy Trinity School in Melbourne, Vero Beach High School and Sebastian River High School in Indian River County.  Each of these schools actually have three shows in one weekend because of its success. 

The plan is to use the funds, estimated at $13,000 before expenses to supplement the Athletic program at Titusville High School.  They anticipate expenditures to be the performance fee, required security and the theatre personnel, stage manager, rigging and lighting manager.  The funds they receive for Athletics is to assist with the following expenses incurred during the year - officials, buses, security, gate workers, and safety equipment just to name a few.  For the 2012/13 school year, the bus transportation alone was $17,000.  Ticket sales alone do not cover all of the expenses. 

The advertising of the event will be through the school newspaper, school website, Chamber of Commerce and posters, which are provided by the band, and placed in local businesses around town.

The group will be complying with all School Board vendor requirements including insurance and background check.



Recommendation
Approve the Titusville High School fundraiser for "The Country Legends" on March 15, 2014

Meeting Date(s)
Information - 10/22/2013
Consent after Information11/19/2013

Authority for Action
Procedures for Field Trips

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact

Gary Preisser, Principal, Titusville High School  264-3100

Dr. Laura Rhinehart, North Area Superintendent, 269-3826