11-20-2007 Organization of the Board - Regular Meeting
Agenda Item #22

F-10. Purchasing Bids, RFPs, RFQs, Sales & Service Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that a non-low bid be approved, or (3) that all bids be rejected, due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.


Award the Purchasing Bids listed below:

a)   #08-016/JJ – Electrical Supplies – Maintenance Warehouse

b)   #08-021/BP – Printing Supplies – Printing Services 


Re-Award the Purchasing Bids listed below:

c)   #06-014/BM – Fire Alarm System Installation, Repair and Maintenance Services – Maintenance

d)   #06-025/BP – Uniform Services - Lease & Rental – Transportation/Maintenance

e)   #07-013/BM – Material and Installation of Toliet Partitions– Maintenance

f)    #07-015/BM – Metal Roof Repair Contractor – Maintenance

g)   #07-017/BM – Gymnasium Floor Refinishing and Repair Contractor – Maintenance

h)   #07-020/BM – Fencing – Maintenance

i)   #07-021/BM – Test, Inspection and Maintenance of Storm Shutters at 27 District Locations– Maintenance

j)   #07-023/BP – Snack Drinks – Food & Nutrition Services 


Award the RFP Purchasing Bids listed below:

k)  #08004/BP – Opportunity & Special Buy Food Product Suppliers II – Food and Nutrition Services


 Award the RFQ Purchasing Bids listed below:

l)  #0804/LH - Continuing Contracts for Architectural Engineering Services - Facilities

m) #0805/LH – Continuing Contracts for Structural Engineering Services - Facilities 

n)    #0806/LH – Continuing Contracts for Design Build Services –Facilities

o)  #0807/LH– Continuing Contracts for Telecommunications Structured Cabling Design Services – Facilities

p)   #0808/LH – Continuing Contracts for Building Commissioning Services – Facilities

q)   #0809/LH– Continuing Contracts for Mechanical/Electrical/Plumbing Professional EngineeringServices – Facilities

r)  #0810/LH– Continuing Contracts for Roof/Building Envelope Evalation  Services

Award the Sales and Service Agreements listed below:

s)   Addendum #1 – Food & Nutrition Services

t)   SSA #0801/CH - American Reading Co. – Secondary Programs 

u)   SSA #0802/CH - E-Rate Consulting Services – Educational Technology 


Meeting Date(s)
Consent w/o Information - 11/20/2007

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services

Cost Center
07/08a) Indeterminyes10000000010021152000000
07/08b) 204,018.83yes10091230010027760511000
07/08c) Indeterminyes10095600029588100354000
07/08d) 50,000.00yes10093400010027800394000
07/08e) Indeterminyes10095620029248100511/354000
07/08f) Indeterminyes37795623056907400681000
07/08g) Indeterminyes10095620029258100354000
07/08h) Indeterminyes10095620029508100354000
07/08i) Indeterminyes37395623056907400681000


Lynda L. Jones

Judy Preston

Dr. Richard A. DiPatri

Attachment:  Source of Funding.pdf
Attachment:  08-016JJ - 11-20-07.pdf
Attachment:  08-021BP Award - 11.20.07.pdf
Attachment:  06-014BM Reaward2 - 11-20-07.pdf
Attachment:  06-025BP Reaward2 - 11.20.07.pdf
Attachment:  07-013BM Reaward1 - 11-20-07.pdf
Attachment:  07-015BM Reaward1 - 11-20-07.pdf
Attachment:  07-017BM Reaward1 - 11-20-07.pdf
Attachment:  07-020BM Reaward1 - 11-20-07.pdf
Attachment:  07-021BM Reaward1 - 11-20-07.pdf
Attachment:  07-023BP Reaward1 - 11.20.07.pdf
Attachment:  RFP08004BP Award - 11.20.07.pdf
Attachment:  RFQ 0804 - 11-20-07.pdf
Attachment:  RFQ 0807 - 11-20-07.pdf
Attachment:  RFQ 0808 - 11-20-07.pdf
Attachment:  RFQ 0809 - 11-20-07.pdf
Attachment:  Horizon Software Int - ADDENDUM #1- FNS.pdf
Attachment:  SSA 0801CH - American Reading Co - Sec Prgrms - 11.20.07.pdf
Attachment:  RFQ 0810 - 11-20-07.pdf
Attachment:  RFQ 0810 - 11-20-07.pdf
Attachment:  RFQ 0805 - 11-20-07.pdf
Attachment:  RFQ 0806 - 11-20-07.pdf
Attachment:  SSA 0802CH - E-Rate Consulting Services - ET - 11.20.07.pdf