11-20-2012 Organization of the Board with Oath and Regular School Board Meeting
Agenda Item #26

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes Invitations to Bid, Requests for Proposals or Qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specifications, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for Proposals or Qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


a) SSA #12-32-A1-CO - Florida Virtual Schools - Amendment 1

b) SSA #13-004-A1-CO - Horizon Software - Amendment 1

c) SSA #13-132-CJ - Jostens, Inc. - West Shore Jr./Sr. High Yearbook

d) SSA #13-133-CJ - Walsworth Publishing - Eau Gallie High Yearbook

e) SSA #13-135-WH - Follett Software Company - Destiny Resource Management

f) SSA #13-162-CJ - Walsworth Publishing - Heritage High Yearbook

g) SSA #13-175-CJ - Walsworth Publishing - Bayside High Yearbook

h) SSA #13-180-CJ - Walsworth Publishing -  Titusville High Yearbook

i) SSA #13-190-CJ - Walsworth Publishing - Palm Bay High Yearbook

j) SSA #13-191-KR - East Coast Zoological Society - Amendment 1

k) SSA #13-229-WH - Achieve 3000

l) SSA #13-238-CJ - Jostens, Inc. - Space Coast Jr./Sr. High Yearbook

m) SSA #13-239-CJ - Jostens, Inc. - Viera High Yearbook

n) SSA #13-241-CJ - Jostens, Inc. - Satellite High Yearbook

o) SSA #13-242-CJ - Jostens, Inc. - Astronaut High Yearbook

p) SSA #13-247-KR - PFM Asset Management - Amendment 3

q) SSA #13-250-KR - Brevard Community College - Youthbuild

r) 21st CCLC Explorers University Grant SSA's

s) SS #13-SS-028-CJ - Contrax Furnishings, LLC

t) ITB #13-B-005-DR - Motor Oil, Fluids, Lubricant & Additives

u) ITB #13-B-013-CJ - Piano Tuning & Repair Services

v) ITB #13-B-019-CJ - Disc Jockey (DJ) Services

w) RFP #12002BP - American Coach Lines Assignment to Horizon Coach

x) SSA #13-253-CO - Rolling Readers



Meeting Date(s)
Consent w/o Information - 11/20/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Special Revenue - Federal

Cost Center
12-13a) VariableYesVariableVariableVariableVariableVariableVariable
12-13b) VariableYes41093600010027600312000
12-13c) $49,495Yes80031416250109800598-
12-13d) $61,425Yes80030114250109800500-
12-13e) $246,876YesVariableVariableVariableVariableVariableVariable
12-13f) $40,423.92Yes80023116250109800500-
12-13g) $56,800Yes80022116250109800500-
12-13h) $54,700Yes80000116250109800310-
12-13i) $51,500Yes80020216250109800500-


Cheryl L. Olson - Director - Purchasing and Warehouse Services, Ext. 645

Judy R. Preston - Associate Superintendent of Financial Services, Ext. 600

Attachment:  x) SSA 13-253-CO Rolling Readers Agenda Item.pdf
Attachment:  c) SSA #13-132-CJ - Jostens - West Shore Jr-Sr High - Agenda Item.pdf
Attachment:  h) SSA #13-180-CJ - Walsworth Publishing - Titusville Agenda Item.pdf
Attachment:  s) SS #13-SS-028-CJ - Contrax Furnishings, LLC Agenda Item.pdf
Attachment:  b) SSA #13-004-A1-CO - Horizon Amend 1 - Agenda Item.pdf
Attachment:  w) RFP #12002BP - Charter Bus Assignment Agenda Item.pdf
Attachment:  a) SSA #12-32-A1-CO - Florida Virtual School Agenda Item.pdf
Attachment:  p) SSA #13-247-KR - PFM Asset Management LLC Third Amendment - Agenda Item.pdf
Attachment:  y) Additional string info.pdf
Attachment:  f) SSA #13-162-CJ - Walsworth Publishing - Heritage High Agenda Item.pdf
Attachment:  o) SSA #13-242-CJ - Jostens, Inc - Astronaut High - Agenda Item.pdf
Attachment:  v) ITB #13-B-013-CJ - Piano Tuning Agenda Item.pdf
Attachment:  g) SSA #13-175-CJ - Walsworth Publishing - Bayside Agenda Item.pdf
Attachment:  k) SSA #13-229-WH - Achieve 3000 Agenda Item.pdf
Attachment:  l) SSA #13-238-CJ - Jostens, Inc - Space Coast Jr-Sr High Agenda Item.pdf
Attachment:  q) SSA #13-250-KR - Brevard Community College (Youthbuild) - Agenda Item.pdf
Attachment:  r) 21st CCLC Zoo Explorers University Grant SSA's Agenda Item.pdf
Attachment:  j) SSA #13-191-KR - East Coast Zoological Society of Florida (First Amendment) - Agenda Item.pdf
Attachment:  m) SSA #13-239-CJ - Jostens, Inc - Viera High Agenda Item.pdf
Attachment:  i) SSA #13-190-CJ - Walsworth Publishing - Palm Bay High Agenda Item.pdf
Attachment:  e) SSA #13-135-WH - Follett Destiny Agenda Item.pdf
Attachment:  n) SSA #13-241-CJ - Jostens, Inc - Satellite High - Agenda Item.pdf
Attachment:  u) ITB #13-B-019-CJ - Disc Jockey (DJ) Services Agenda Item.pdf
Attachment:  d) SSA #13-133-CJ - Walsworth Publishing - Eau Gallie High - Agenda Item.pdf
Attachment:  t) ITB #13-B-005-DR - Motor Oil Agenda Item.pdf