11-20-2018 Organization of the Board-Oath, Reg. SB Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, November 20, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, November 9, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A-1. Call to Order
1. Call to Order

Minutes: Superintendent Dr. Mark Mullins presided over the meeting until a chairman was elected. He called the meeting to order at: 5:30 p.m.

A-2. Oath of Office
2. Oath of Office

Minutes: The Honorable Judge Kelly McKibben administered the Oath of Office to returning Board Member, Misty Belford - District 1 and newly elected Board members, Cheryl McDougall - District 2 and Katye Campbell - District 5.

A-3. Roll Call
3. Roll Call

Minutes: 

Members Present:  Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell.

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A moment of silence was held to mourn the loss of two BPS family members who had recently passed away:  Zachary O'Quinn, a 12th grade student from Bayside High and Isaiah Santell, an 11th grade student from Astronaut High.
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A-4. Invocation
A-5. Pledge of Allegiance
4. Pledge of Allegiance

Minutes: Matt Reed, assistant superintendent of Government and Community Relations, led the Pledge of Allegiance.

A-6. Organization of the Board
I. Superintendent Presiding

5. Election of School Board Chairman

Minutes: 

With Superintendent Mullins presiding until the election of a Chairman, the Board proceeded to organize in compliance with Section 1001.371, Florida Statutes.

  •  Tina Descovich Term expires November 2020
  •  Matt Susin  Term expires November 2020
  •  Misty Belford  Term expires November 2022
  •  Cheryl McDougall Term expires November 2022
  •  Katye Campbell Term expires November 2022

General Counsel Amy Envall explained the process for the election of the Chairman of the Board.

Misty Belford nominated Tina Descovich as Chairman. Hearing no further recommendations, a motion was made to close the nominations by Mr. Susin and seconded by Ms. Belford. The motion carried unanimously. The Superintendent called for a vote for the nomination of Tina Descovich, who was elected Chairman for 2019 unanimously.
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Tina M. Descovich, Chairman, presided from this point forward.
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II. Chairman Presiding

6. Election of School Board Vice-Chairman

Minutes: Chairman Descovich opened the floor to nominations for Vice Chairman.  Ms. Descovich nominated Matt Susin. Hearing no further nominations, a motion was made by Ms. McDougall and seconded by Mr. Susin to close the nominations. A vote was called for Matthew Susin to be named the 2018 Vice Chairman and passed unanimously.  
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Chairman Descovich called for a short recess at 5:48 p.m. so that the technology could be reconfigured. She reconvened the meeting at 5:52 p.m.
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7. Designate Dates, Times and Places of School Board Meetings with Exceptions
Attachment: Board Approved Meeting Dates 2019ii.pdf
Minutes: There were some dates which would be a conflict for Ms. McDougall.  The Board determined to approve the meetings dates as presented and discuss a possible revision at the next meeting.

Motions:
Approve the Superintendent's recommendation for the Board to adopt the dates, times and place for the 2019 School Board meetings. - PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

III. Chairman Appointments of Board Representatives

8. Appointment of Board Representatives

Minutes: 

1. League of Cities - Matt Susin (Alternate Katye Campbell)
2. Brevard County Values Adjustment Board – Katye Campbell (Alternate Cheryl McDougall)
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The meeting was recessed at 6:00 p.m. in order to begin the Leasing Corporation Time Certain Meeting.  The organizational meeting was reconvened at 6:02 p.m. and the Board proceeded with Chairman Appointments.
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3. FSBA Legislative Liaison –Misty Belford (Alternate Matt Susin) 
4. FSBA Board of Directors – Matt Susin (Alternate Misty Belford)
5. Federal Relations Subcommittee – Misty Belford
6. FSBA Advocacy Subcommittee- Misty Belford
7. Brevard Cultural Alliance – Cheryl McDougall (Alternate Katye Campbell)
8. Central Florida Public School Boards Coalition –Tina Descovich (Alternate – Misty Belford)
9. Brevard Schools Foundation – Cheryl McDougall (Alternate Tina Descovich)
10. Choice/Charter School Liaison – Katye Campbell
11. Capital Outlay Committee - Matt Susin
12. SIAC Committee [pending approval of SIAC Charter] –Matt Susin- (Alternate Katye Campbell)

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Opportunity was provided at this time to allow Board members and the Superintendent to extend recognition to students, staff and community.
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IV. Board Authorization

9. Board Authorization


Motions:
Authorize the Superintendent to have signature facsimiles made of the Chairman and Superintendent to be used for the signing of checks and approve the continued use of the current signature facsimiles for district checks until such time the that the new facsimiles are received.- PASS
 
Vote Results
Motion: Misty Belford
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

V. Recess School Board Meeting - Time Certain Leasing Corp.

10. Recess School Board Meeting - Time Certain for Leasing Corporation Election of Officers

Minutes: The meeting was recessed at 6:00 p.m. in order to convene the Leasing Corporation meeting.  The School Board meeting was reconvened at 6:02 p.m.

A-7. Entertainment
A-8. Adoption of Agenda
11. Adoption of Agenda
Attachment: 2018-1120 Supplemental.pdf
Minutes: 

Dr. Mullins read into record the items on the supplemental agenda which are items that were changed after the agenda was released to the public on November 13, 2018.

Revisions:

  • A-12. Administrative Staff Recommendations
  • F-15. Student Expulsions
  • F-10. The Superintendent's Insurance Advisory Committee
  • G-43. Department/School Initiated Agreements
  • G-44. Purchasing Solicitations

Additions and Subsequent Deletion

  • Audit Committee Member

Deletions

  • Operating Fund Budget Amendment #2

 



Motions:
Adopt the November 20, 2018 Organization of the Board, Oath of Office and School Board meeting agenda and its revisions.- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


A-9. Administrative Staff Recommendations
12. Administrative Staff Recommendations

Minutes: Dr. Mullins welcomed and congratulated the administrative staff personnel present.  Each were offered time to provide brief remarks and introduce family and friends who accompanied them.

Motions:

Approve the applicable listed administrative staff recommendations:

Accept the retirement of Barbara E. Martin from the position of Assistant Principal (10 month) at Quest Elementary School, effective December 31, 2018.

The reclassification/transfer of Regina M. Tagye from the position of Assistant Principal (10 month) at Imperial Estates Elementary School to the position of Principal at Cambridge Elementary School, on annual contract, effective January 7, 2019. Annual salary based on grade 26 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Cynthia L. Adams from the position of Principal at Atlantis Elementary School to the position of Principal at Imperial Estates Elementary School, on annual contract, effective January 7, 2019. Annual salary based on grade 26 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Sarah E. Robinson from the position of Assistant Principal (12 month) at Viera High School to the position of Acting Principal at Viera High School, effective November 21, 2018. Annual salary based on grade 29 of the Nonbargaining Salary Administration Program.

 

 

 

 

 

 

- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


B. Recognition of Visitors/Guests/Staff
C. Resolutions/Proclamations
D. Presentations
E. Public Discussion
13. Public Discussion

Minutes: 

Chairman Descovich reminded speakers that each would have three minutes in which to provide comments as well as the decorum expected while making remarks.

Speakers in Order of Appearance:

  • Anthony Colucci - Negotiations
  • Vanessa Skipper - Funding for Salaries
  • Kara Jones - Removal of Cynthia Adams
  • Matt Yount - Cynthia Adams
  • Amanda McFarland - Cynthia Adams
  • Tiffany Bevel - Cynthia Adams
  • Traci Stiles - Teacher Raises
  • Christina Mitsckos - Student Learning and Cynthia Adams

F. Consent
F. Board Office/Superintendent

14. Meeting Minutes
Attachment: 2018-1023 SB Meeeting Draft Minutes.pdf
Attachment: 2018-1023 Policy Work Session.pdf
Attachment: 2018-1023 Capacity and Strategic Plan, Rule Dev. Workshop.pdf
15. Student Expulsions
Attachment: 2019-06.pdf (Confidential Item)
Attachment: 2019-09S.pdf (Confidential Item)
Attachment: 2019-12S.pdf (Confidential Item)
F. Brevard Schools Foundation

16. Approval of Johnathan Wilkes to Brevard Schools Foundation Board of Directors
Attachment: Wilkes, Johnathan Resume_Bio.pdf
F. Financial Services

17. The School Board's Medical Stop Loss Insurance Policy Renewal
Attachment: 2019 Stop Loss Renewal Proposal from WTW - 10-11-18.pdf
Attachment: C&BA - Medical Stop-Loss Insurance Policy Renewal.pdf
18. The School Board's Casualty Insurance Brokerage Agreement
Attachment: The School Board's Casuality Insurance Brokerage Agreement.pdf
Attachment: 2019-22 Casualty Broker Contract - AJ Gallagher and Co.pdf
Attachment: C&BA - Casualty Insurance Brokerage Agreement.pdf
20. State Required School Recognition Bonuses
Attachment: Attachment 1 - 2018-19 Florida School Recognition Program Awards.pdf
21. Financial Statements for the Period Ending September 30, 2018
Attachment: Financial Statements for September 30 2018.pdf
F. Human Resources

22. Support Staff Recommendations
Attachment: Support Staff 11-20-18.pdf
23. Instructional Staff Recommendations
Attachment: Instructional Staff 11-20-18.pdf
F. Student Support Services

24. Title IX, Part A - Education of Homeless Children and Youth (EHCY)
F. Elementary Leading and Learning

25. Head Start Governing Board and Policy Council Report, Annual Report and Policy Council By-Laws
Attachment: 2017 - 2018 Head Start Annual Report_final.pdf
Attachment: Policy Council By Laws.pdf
Attachment: September 2018_final.pdf
F. Facilities Services

26. Lease Extension for South Area Adult Education Program
Attachment: Florida Marketplace and BPS - Eighth Addendum to Lease.pdf
Attachment: South Area Adult Ed Lease Calculation.pdf
Attachment: Original lease and addenda compiled.pdf
Attachment: South Area Adult Ed lease cost benefit form.pdf
F. Project Management

27. Appointment of Attendance Boundary Change Evaluation Committee
Attachment: Attendance Boundary Change Procedure 8-30-11.pdf
Attachment: Approved Criteria and Guidelines 10-13-09.pdf
28. Kennedy Middle School - Facility Renewal - Close-Out
Attachment: Kennedy OEF 209.pdf
29. Clearlake Education Center - Center for Advanced Manufacturing - Architectural Services
Attachment: Clearlake Advanced Manufacturing Center Design Attachments.pdf
30. Lockmar Elementary School - Design Build Contract and Preconstruction Services - RFP # 19-007-P-DR - SALES SURTAX
Attachment: Lockmar preconstruction attachments.pdf
Attachment: Lockmar preconstruction cost benefit form.pdf
31. Eau Gallie High School - Design Build Contract and Preconstruction Services - RFP # 19-006-P-DR - SALES SURTAX
Attachment: Eau Gallie Design Build Preconstruction Attachments.pdf
Attachment: Eau Gallie precon cost benefit form.pdf
32. Holland Elementary School - Design Build Contract and Preconstruction Services - RFP # 19-004-P-DR - SALES SURTAX
Attachment: Holland precon cost benefit form.pdf
Attachment: Holland Elementary precon attachments.pdf
33. Johnson Middle School - Design Build Contract and Preconstruction Services - RFP # 19-005-P-DR - SALES SURTAX
Attachment: Johnson preconstruction cost benefit form.pdf
Attachment: Johnson Design Build Preconstruction Attachments.pdf
34. Saturn Elementary School - Facility Renewal - Close-Out
Attachment: Saturn OEF 209.pdf
35. Fairglen Elementary School - Facility Renewal - Close-Out
Attachment: Fairglen OEF 209.pdf
36. West Melbourne Elementary School - Facility Renewal - Close-Out
Attachment: West Melbourne OEF 209.pdf
37. Roy Allen Elementary School - Mechanical System Renewal - Construction Management Services - SALES SURTAX
Attachment: Roy Allen ice tanks GMP Attachments.pdf
Attachment: Roy Allen precon cost benefit form.pdf
38. McNair Magnet Middle School - Award of Bid - SALES SURTAX
Attachment: McNair HVAC bid attachments.pdf
Attachment: McNair gym kitchen ac cost benefit form.pdf
39. Clearlake Education Center - Design Build Services - SALES SURTAX
Attachment: Clearlake Design Build Preconstruction Attachments.pdf
Attachment: Clearlake preconstruction cost benefit form.pdf
40. University Park Elementary School - Design Build Services - SALES SURTAX
Attachment: University Park Design Build Preconstruction Attachments.pdf
Attachment: University Park precon cost benefit form.pdf
F. Approval of Consent

42. Approval of Consent


Motions:
Approve the November 20, 2018 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


Items Pulled for Discussion
F. Financial Services

19. The Superintendent's Insurance Advisory Committee (SIAC) Charter and By-Laws
Attachment: Current - SIAC Charter and By-Laws.pdf
Attachment: SIAC Charter By-laws 11-16-18.pdf
Minutes: 

Mr. Susin pulled this agenda item for discussion.



Motions:
Accept the Superintendent's Insurance Advisory Committee Proposed Charter and By-Laws- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

F. Project Management

41. Viera Area Elementary School - Design Services
Attachment: Viera Elementary design cost benefit form.pdf
Attachment: October 23 2018 Capacity Workshop Presentation.pdf
Attachment: Viera Elementary design contract.pdf
Minutes: Mr. Susin pulled this item for discussion.

Motions:
Approve the design services contract with Architects RZK, Inc. for the prototype design of the Viera Area Elementary School in the amount not to exceed $758,020. 

Approve the design phase administrative budget of $15,000.
- PASS
 
Vote Results
Motion: Matthew Susin
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


G. Action
G. Purchasing & Warehouse

43. Department/School Initiated Agreements
Attachment: b - 19-269-C-JW - Philip Schweigert.pdf
Attachment: c - 19-266-C-JW - Dr. Janet Strum.pdf

Motions:

Approve the Agreements below:

b - 19-269-C-JW - Phillip Schweigert - $15,800.00 - Equity, Innovation and Choice - Special Revenue Federal - Access Project

c - 19-266-C-JW - Dr. Janet Strum - $11,440.00 - Equity, Innovation and Choice - Special Revenue Federal - Access Project

- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

44. Purchasing Solicitations
Attachment: a - ITB 18-B-084-NC Cafeteria Employees Uniform - Updated Look - Agenda - November 20 2018.pdf
Attachment: b - ITB 18-B-044-SH-A1 - Scoreboards Purchase, Repair & Maintenance.pdf
Attachment: c - ITB 19-086-B-SH - Exhaust Hood Equipment Inspection & Cleaning.pdf
Attachment: d - ITB 19-041-B-JE - Shredding Services District Wide.pdf
Attachment: e - ITB 19-271-B-NC - Cafeteria Produce.pdf
Attachment: g - RFP 15-P-063-LU-A1 Custodial Chemicals.pdf
Attachment: h - RFQ 18-Q-008-NC School Photography.pdf
Attachment: i - RFQ 18-Q-016-HD-A1 - Yearbook publishing Services.pdf
Attachment: j - RFQ 14-Q-008-KR- CCNA MEP and Fire Protection.pdf
Attachment: k - RFQ 18-Q-048-DR Continuing Contract for Civil Engineering & Land Surveying Services Agenda Ite - Copy.pdf
Attachment: l - SC 19-351-SC-NC - Motor Vehicles State Contract.pdf
Attachment: m - SC 19-352-SC-NC - School Bus Bid.pdf
Attachment: m - SC 19-352-SC-NC - School Bus Bid.pdf
Attachment: n - additional accounting strings.pdf

Motions:

Approve the Invitation To Bid (ITBs) Amendments below:

a - ITB 18-B-084-NC-A1 - Cafeteria Employee Uniforms - Updated Look - Food & Nutrition Services - $675,000.00 - Special Revenue Food Services

b - ITB 18-B-044-SH-A1 - Scoreboards Purchase, Repair & Maintenance - Facilities Services - $15,131.25. - Operating Other

Approve the Invitations To Bid (ITBs) below:

c - ITB 19-086-B-SH - Exhaust hood Equipment Inspection & Cleaning - Facilities Services - $114,000.00 - Operating Other

d - ITB 19-041-B-JE - Shredding Services District-Wide - Facilities Services - $Various - Operating Other

e - ITB 19-271-B-NC - Cafeteria Produce - Food & Nutrition Services - $Various - Operating Other

Approve the Request For Proposal (RFP) Amendment below:

g - RFP 15-P-063-LU-A1 - Custodial Chemicals - Facilities Services - $N/A

Approve the Requests For Qualification (RFQs) Amendments below:

h - RFQ 18-Q-008-NC-A1 - School Photography Supplemental Opening #1 - Operations - $N/A

i - RFQ 18-Q-016-HD-A1 - Yearbook Publishing Services Supplemental Opening #1 - Operations - $N/A

Approve the Requests For Qualification (RFQs) below:

j - RFQ 14-Q-008-KR - Continuing Contract for Mechanical, Electrical, Plumbing and Fire Protection Engineering Services - Facilities Services - $Various

k - RFQ 18-Q-048-DR - Continuing Contract for Civil Engineering & Land Surveying Services - Facilities Services - $Various

Approve the State Contract (SC) purchases below:

l - SC 19-351-PB-NC - Motor Vehicles - Transportation - $Various - Operating Other

m - SC 19-352-PB-NC - School Bus Bid - Transportation - $Various - Operating Other

- PASS
 
Vote Results
Motion: Misty Belford
Second: Matthew Susin
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


H. Information
H. Secondary Leading and Learning

45. Board Policy 2131 Educational Goals
Attachment: 2131 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
46. Board Policy 2230 Course Guides
Attachment: 2230 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
47. Board Policy 2432 Driver Education
Attachment: 2432 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
48. Board Policy 2575 Service Learning
Attachment: 2575 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
49. Board Policy 5410 Student Progression
Attachment: 5410 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
50. Board Policy 5410.01 Promotion, Placement and Retention
Attachment: 5410.01 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
51. Board Policy 5460.01 Graduation Requirements for Transfer Students
Attachment: 5460.01 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
52. Board Policy 5463 Credits from Other Schools
Attachment: 5463 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
H. Equity, Innovation & Choice

53. Board Policy 5120 Assignment within District
Attachment: 5120 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
Minutes: Mr. Susin had questions about this policy.  He wishes to discuss it further at the Board Retreat which will be held on December 10, 2018.
54. Board Policy 5121 Controlled Open Enrollment
Attachment: 5121 Proposed New Policy Only (SB Mtg 11-20-18).pdf
Minutes: Mr. Susin had questions about this policy.  He wishes to discuss it further at the Board Retreat which will be held on December 10, 2018.
55. Board Policy 5465 General Education Development (GED) Tests
Attachment: 5465 Executive Summary, Current, Neola, Redline, Clean (SB Mtg11-20-18).pdf
56. Board Policy 7120 Criteria of Balancing School Membership to Capacity
Attachment: 7120 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
H. Student Services

57. Board Policy 5517.03 Dating Violence and Abuse
Attachment: 5517.03 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18)).pdf
H. Elementary Leading and Learning

58. Board Policy 2510 Adoption of Textbooks
Attachment: 2510 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
59. Board Policy 2623 Student Assessment
Attachment: 2623 Executive Summary, Current, Neola, Redline, Clean (SB Mtg 11-20-18).pdf
60. School Improvement Plan
Attachment: 18-19 SIPS Roster School List.pdf
61. 2018-19 Student Progression Plan for Brevard Public Schools
Attachment: 2018-19 Student Progression Plan (redline) FINAL DRAFT (11-1-18).pdf
Attachment: SPP Revisions 2018-19 final DRAFT_11-1-2018.pdf
H. Project Management

62. Attendance Boundary Changes for the 2019-20 School Year
Attachment: October 23 2018 Capacity Workshop Presentation.pdf
Attachment: Hoover to DeLaura Attendance Boundary Change Map.pdf
Attachment: Pinewood to Mims Attendance Boundary Change Map.pdf
Attachment: Longleaf to Quest Attendance Boundary Change Map.pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
63. Vaping

Minutes: There was discussion about the current vaping crisis and ways to educate and inform students of the dangers.
64. Board Member Reports

Minutes: Ms. Belford expressed her thoughts on the impact the November 6, election will have on the District.  She believes that we need to continue to build positive relationships with state and local leaders and asked for Board consensus to compose and mail a letter to newly elected and re-elected officials.  Board members were in agreement for her to proceed.

L. Superintendent's Report
65. Superintendent's Report

Minutes: Dr. Mullins had nothing further to report.

M. Adjournment
66. Adjournment

Minutes: Chairman Descovich adjourned the meeting at 7:38 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair