11-21-2017 Organization of Board, Regular Meeting, Public Hearing
Agenda Item #39


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Approve the Invitation To Bid (ITB) below:

a - ITB #18-B-021-NC - Diesel, Gasoline and Fuel Oils - Brevard County Public Entity Purchasing Cooperative Bid - Transportation Services - $1,700,000.00 - Operating Other

b - ITB #17-B-086-HD - Pressure Washing Services - Facilities Services - $75,000.00 - Operating Other

Approve the Invitation To Bid (ITB) name change below:

c - ITB #14-B-124-KC - Cafeteria Paper Products - Bid Assignment - Name Change - Food & Nutrition Services

Approve the Piggyback (PB) Amendment below:

d - PB #17-PB-066-NC-A1 - Office Supplies for the SE Florida Governmental Purchasing Cooperative - Office Depot, Inc. - Purchasing & Warehouse Services - $753,108.00 - Operating Other

Approve the Piggybacks (PBs) below:

e - PB #15-PB-035-AL - Sign Language Interpreter Services - Student Services - $300,000.00 - Special Revenue Federal

f - PB #18-PB-022-SH - Food Services Supplies and Equipment - Food & Nutrition Services - $200,000.00 - Operating Other

Approve the Request For Qualification (RFQ) below:

g - RFQ #18-Q-008-NC - School Photography - Purchasing & Warehouse Services - $Various - Operating Other

Approve the State Contract (SC) purchase below:

h - SC #18-275-HD - Books and Non-Print Library Materials and Ancillary Items/Services - Elementary Leading & Learning - $350,000.00 - Operating Categorical



Meeting Date(s)
Action - 11/21/2017

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Categorical
Operating - Other
Special Revenue - Federal

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2018a)$1,700,000.Yes1009640001002Various450/460000
2018b) $75,000.00Yes100Various0029308100354000
2018c)Name ChangeN/AN/AN/AN/AN/AN/AN/A
2018d)$753,108.00YesVariousVariousVariousVariousVariousVarious
2018e)$300,000.00Yes42292804180145200312000
2018f)$200,000.00YesVariousVariousVariousVariousVariousVarious
2018g) VariousYesVariousVariousVariousVariousVariousVarious
2018h)$350,000.00Yes100Various0004056200612000

Legal Counsel Review
No

Contact

Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229




Attachment:  a - ITB 18-B-021-NC - Diesel, Gasoline & Fuel Oils.pdf
Attachment:  b - ITB 17-B-086-HD - Pressure Washing Services.pdf
Attachment:  c- ITB 14-B-124-KC - Cafeteria Paper Products.pdf
Attachment:  d - Office Depot, Inc. Agenda Item - 11.21.17.pdf
Attachment:  e - PB 15-PB-035-AL - Sign Language Interpreter Services.pdf
Attachment:  f - PB 18-PB-022-SH - Food Services Supplies & Equipment.pdf
Attachment:  g - RFQ 18-Q-008-NC - Student Photography.pdf
Attachment:  h - SC 18-275-HD - Books, Non-Print Library Materials and Related.pdf