Agenda Item #34
Cocoa High School - Design Build Contract and Preconstruction Services - RFP #18-P-020-DR - SALES SURTAX
The Cocoa High School facility project includes three components:
The District issued a Request for Proposals (RFP) based on the Design Criteria Package (DCP) prepared by TLC Engineering for Architecture. Although the DCP referenced all three components of the project, the scope of work for Building 18 will be finalized after working with the stakeholders and evaluating the return on investment. Building 18 was constructed in 1973 and may require extensive renovation to meet code requirements.
Of the seven proposals received, five of the top-ranked firms were interviewed and ranked as follows:
Staff has been negotiating with the top-ranked firm to develop preconstruction pricing. Wharton Smith's proposal includes Schenkel & Shultz, Inc. as the primary design subconsultant. Wharton Smith will coordinate the design and conduct all other preconstruction activities (such as estimating, subcontractor bidding, developing the Guaranteed Maximum Price (GMP), determining the owner direct purchases, scheduling and coordination with District staff and school-based staff).
Wharton Smith has submitted a preconstruction services proposal in the amount not to exceed $1,090,775. The components and funding of the proposal are as follows:
The proposal also includes pricing for design and preconstruction services relating to the bid alternates outlined in the Design Criteria Package (total amount $194,913). Authorization is requested to approve the proposal for these services (which may be individually selected) as needed only if they can be accommodated within the budget.
Initial administration and permitting costs are estimated at $40,000 (1/2 surtax, 1/2 impact fees). Additional budget may be requested with the construction phase as needed.
Board approval is required for purchase orders over $50,000.
Authorize the execution of the contract with Wharton Smith, Inc. for design build services at Cocoa High School.
Approve Wharton Smith's preconstruction services proposal for Cocoa High School in the amount not to exceed $1,090,775.
Approve Wharton Smith's preconstruction services proposal for bid alternates in the aggregate amount of $194,913 to be used only as directed by the District if the budget is available.
Approve the initial administrative budget of $40,000.
Consent w/o Information - 11/21/2017
Authority for Action
Involves Expenditure of Funds Directly in the Classroom
Source of Funding
Legal Counsel Review
Review Date: 11/10/2017
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446
Attachment: Cocoa High attachments.pdf
Attachment: Cocoa HS cost benefit form.pdf