11-21-2017 Organization of Board, Regular Meeting, Public Hearing
Agenda Item #29


Title
South Lake Elementary School - Design Build Contract and Preconstruction Services - RFP #18-P-019-DR - SALES SURTAX

Discussion

South Lake Elementary School is scheduled to reopen in August 2018. Although the sales surtax facility renewal project was scheduled for summer 2019, staff and the Independent Citizens Oversight Committee (ICOC) concurred that it would be preferable to advance the project one year to accomplish the facility renewal work prior to reopening and concurrently with any facility work necessary for the reopening.

The District issued a Request for Proposals based on the Design Criteria Package (DCP) prepared by TLC Engineering for Architecture. The DCP included the scope of work outlined in the Sales Surtax Funded Detail Report (Attachment F) and also noted any issues raised by the Building Official and Plant Operations and Maintenance. Some additional facility renewal work to support the reopening, such as restroom renovation to meet Americans with Disabilities Act (ADA) standards, was also included in the scope and is surtax eligible. 

The DCP also noted the need to replace the roof and skylights on Building #1. This is not currently included in the scope, but may be added at a later date when resources become available. Similarly, the contract may be amended later to add scope such as painting, lighting and playgrounds depending on the capital resources available once classroom needs are addressed from the budgeted funds.

Of the six proposal received, three of the top-ranked design build firms were interviewed and ranked as follows:

  1. Heard Construction, Inc.
  2. Canaveral Construction, Inc.
  3. H.J. High Construction

Staff has been negotiating with the top-ranked firm to develop preconstruction pricing. Heard's proposal as the design builder includes BRPH as the primary design subconsultant. Heard will coordinate the design and conduct all other preconstruction activities (such as estimating, subcontractor bidding, developing the Guaranteed Maximum Price (GMP), determining owner direct purchases, scheduling and coordination with District staff and school-based staff).

Heard has submitted a preconstruction services proposal in an amount not to exceed $385,657.49. The preconstruction services proposal includes an allowance of $225,000 for owner direct purchase of long-lead time items. Administration and permitting costs are estimated at $20,000.

The estimated project budget based on Attachment F is approximately $1.7 million. Another $2 million in capital funds have been allocated to the reopening but a majority of those funds will be used for furniture, equipment and other capital items that do not involve the design builder. However, additional work for the design builder may be added at a later date based on funds available after classroom capital needs are met.

Board approval is required for purchase orders over $50,000.



Recommendation

Authorize the execution of the contract with Heard Construction, Inc. for design build services at South Lake Elementary School.

Approve Heard's preconstruction services proposal for South Lake Elementary School in the amount not to exceed $385,657.49, which includes an allowance of $225,000 for Owner Direct Purchase (ODP) of the long-lead-time mechanical items.

Approve the administrative budget of $20,000.



Meeting Date(s)
Consent w/o Information - 11/21/2017

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Sales Surtax

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
17/18$150,507.15yes39801215000007400684000
17/18$225,000.00yes39801215206007400687000
17/18$20,000.00yes39801215000007400686000
17/18$10,150.34yes39801216503007400684000

Legal Counsel Review
Yes
Review Date: 11/10/2017

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446.


Attachment:  South Lake Design Build Contract Attachment.pdf
Attachment:  South Lake - cost benefit analysis.pdf