11-22-2011 Organization of the Board and Regular School Board Meeting
Agenda Item #28


Title
Purchasing Bids, RFPs, RFQs, and Sales and Service Agreements

Discussion

At the request of schools and departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors. Committees or individuals review the tabulated bids and make one of three recommendations: (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications. If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, and Sales and Services Agreements. Detailed information, including tabulation of each bid, can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITB) listed below:
a) ITB #09-035/BP - Temporary Personnel Services - Amendment 1 - Human Resources
b) ITB #12-004/BP - Temporary Personnel Services - Amendment 1 - To Increase Pay/Bill Rates Due to Raise in Minimum Wage - To Take Effect January 1, 2012 - Human Resources

Award the Invitation to Negotiate (ITN) listed below:
c) ITN #12001/JO - Learning Management System - Office of Educational Technology

Approve the Request for Proposal (RFP) listed below:
d) RFP #11003/BP - "Opportunity & Special Buy" Food Products Suppliers - Office of Food & Nutrition

Approve the Sales and Service Agreements (SSA) listed below:
e) SSA #1209/JO - Discovery Education - Discovery Education Streaming - Office of Educational Technology
f) SSA #1211/JO - Rourke Classroom Resources - Office of Title III
g) SSA #1212/JO - A3 Education Software LLC - Office of Elementary Programs
h) SSA #1213/JO - Brevard County Health Department - Office of Student Services



Meeting Date(s)
Consent w/o Information - 11/22/2011

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A - 1.012(11)(b)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
11/12a) VariableYESVariousVariousVariousVariousVariousVarious
11/12b) VariableYESVariousVariousVariousVariousVariousVarious
11/12c) $3,182,592YES434972149114065100691Various
11/12d) VariableYES41093600010027600571000
11/12e) $98,406.00YES10098110010635100365102,103
11/12f) $29,823.00YES10092604120975900521130
11/12g) $42,000.00YES10098100010975100693102
11/12h) $2,835,359YES100/4229810/928Various6130312000

Contact
Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600


Attachment:  12001JO Recommendation of Award.pdf
Attachment:  SSA 1212 Recommendation of Award.pdf
Attachment:  SSA 1211JO Recommendation of Award.pdf
Attachment:  SSA 1209 Recommendation of Award.pdf
Attachment:  Sum 12-004BP Amendment 1 - Pay-Bill Rate.pdf
Attachment:  RFP 11003BP Opportunity Special Buy Renewal Option Y1.pdf
Attachment:  Renewal Sum 09-035BP Option Y2 - Minimum Wage Adjustment.pdf
Attachment:  SSA 1213JO Recommendation of Award.pdf