11-22-2016 Organization of the Board with Oath and Regular School Board Meeting
Agenda Item #40


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB) below:

a - ITB #17-B-024-WH - Warrenty and Accidental Damage Protection for MacBook Air Laptops at Stone Magnet School - Secondary Leading & Learning - $36,600.00 - Other Sources - Internal

Approve the Piggybacks (PBs) listed below:

b - PB #17-PB-037-DR - Debris Monitoring & Reporting Services - Facilities Services - $1,000,000.00 - Operating Other

c - PB #17-016-WH - Enterprise Visitor Management System - Chief Operations - $197,285.00 - Operating - Other/Capital Projects

Approve the State Contract (SC) below:

d - SC #17-SC-039-OC - Paper: Office, Virgin and Recycled Content - Purchasing & Warehouse Services - $200,000.00 - Operating - Other



Meeting Date(s)
Action - 11/22/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2017a) $36,600Yes80020715990139800310000
2017b) $1MYes10095620010028100312000
2017c)$197,285.00Yes100/3949670011031Various312/644000
2017d)$200,000.00YesVariousVariousVariousVariousVariousVarious

Contact

Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229




Attachment:  a - ITB 17-B-024-WH - Warranty and Accidental Damage Protection.pdf
Attachment:  b - PB 17-PB-037-DR - Disaster Debris Inspection, Monitoring & Reporting Services.pdf
Attachment:  c - PB 17-PB-016-WH - Enterprise Visitor Management System.pdf
Attachment:  d - SC 17-039-OC - Paper-Office, Virgin and Recycled Content.pdf