11-22-2016 Organization of the Board with Oath and Regular School Board Meeting
Agenda Item #34


Title
Melbourne High School - Design Build Services Guaranteed Maximum Price Amendment - SALES SURTAX

Discussion

Melbourne High School is one of several sales surtax projects that are being done through the design build contract methodology. The process starts with the development of the Design Criteria Package (DCP) which is then used as the basis for the request for proposals from design build contractors. RFP #16-P-059-DR was issued for the Melbourne High School project earlier this year. Six proposals were received and Heard Construction, Inc., was awarded the contract and preconstruction services at the April 12, 2016 Board meeting.

The scope of work for this project includes all of the facility renewal items on the Sales Surtax Funded Detail Report (Attachment F), the district school security items, structured cabling and classroom technology infrastructure. Additional fencing is included in the school security design, but is not within the Attachment F budget allocation. This may be added as a change order later in the project if funding is available.

The design is complete and Heard has submitted a Guaranteed Maximum Price (GMP) amendment in an amount not to exceed $7,401,695.51. Heard's proposal indicates a GMP of $8,028,475.67 which includes the preconstruction services already encumbered in the amount of $626,780.16. The net GMP excluding these costs is $7,401,695.51. The work is planned for summer 2017. Long lead time items will be ordered following the approval of the GMP. 

As the project moves forward, actual costs will be allocated to the sales surtax group and category as appropriate based on the attached worksheet. The costs for the Design Criteria Package, design and preconstruction services, early replacement of the failed auditorium air conditioning units and administrative costs total $758,671.24 and are indicated in the spent and encumbered column of the attached worksheets. Administration, permitting and inspection costs are estimated at $150,000. Project costs are within the Attachment F funding allocation.

Board approval is required for purchase orders over $50,000. Approval is requested without prior information in order to expedite the work.



Recommendation

Approve the total project construction and administration budget in the amount of $7,551,695.51 for the Melbourne High School renewal project.

Approve the Guaranteed Maximum Price amendment to the design build services contract with Heard Construction, Inc., in an amount not to exceed $7,401,695.51.



Meeting Date(s)
Consent w/o Information - 11/22/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
16/17$6,175,710.72Yes39820115000007400681000
16/17$125,000Yes39820115000007400686000
16/17$1,160,692.86Yes39820116500007400681000
16/17$25,000Yes39820116500007400686000
16/17$65,291.93Yes39820116000007400681000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446


Attachment:  Melbourne High School GMP attachments.pdf