12-07-2010 Regular School Board Meeting
Agenda Item #19


Title
Purchasing Bids, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Service Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors. Committees or individuals review the tabulated bids and make one of three recommendations: (1) that the low bid be accepted, (2) that the non-low bid be approved, or (3) that all bids be rejected due to cost  or not meeting specifications. If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Services Agreements. Detailed information, including tabulation of each bid, can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Invitations to Bid (ITB) listed below:
a)  ITB#11-006/BP - Printing Supplies II - Printing Services
b)  ITB#11-007/BM - Fire Extinguisher Sales, Inspection, Service & Re-Charging Environmental Health & Safety - Office of Plant Operations & Maintenance

Award the Purchasing Invitation to Negotiate (ITN) listed below:
c)  ITN#11001/CH - Comprehensive Banking and Treasury Services - Office of Accounting Services

Award the Single/Sole Source listed below:
d) SS#11-002/JO - iStartSmart Learning Systems from Hatch Technologies - ESE Program Support Services

Award the Sales and Services Agreement listed below:
e) SSA - SuccessMaker for Discovery Elementary School - Office of Title I



Meeting Date(s)
Consent w/o Information - 12/7/2010

Authority for Action
Board policy #6320, Florida Statute 287.055 & .057, Florida Administrative Code 6A-1.1012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Special Revenue - Federal

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
10/11a)$88,141.00Yes10091230010027760511000
10/11b)VariableYes10095600029728100354000
10/11c)VariableYes10098300010027500739000
10/11d)$24,026.40Yes43292804902035200643111
10/11e)$37,525.00Yes4222151411001VariableVariable000

Contact

Mark Langdorf, Director of Risk Management, ext. 620

Judy Preston, Associate Superintendent of Financial Services, ext. 600




Attachment:  ITB 11-006BP - Printing Supplies.pdf
Attachment:  11-007BM Award Recommendation XL.pdf
Attachment:  11001 Banking & P-Card-E-Pay Award Rec.pdf
Attachment:  SS 11-002JO iStartSmart Board Package.pdf
Attachment:  SSA #1104 - NCS Pearson - Discovery Elementary.pdf