12-08-2009 Regular School Board Meeting
Agenda Item #16


Title
Property Disposal

Discussion

Purchasing and Warehouse Services has been providing a list of surplus property to the Board, at every scheduled Board meeting, to request authorization for removal and disposal.

Beginning with this Board meeting, Purchasing and Warehouse Services will work in partnership with Accounting Services to provide a more comprehensive list of items for which we will request authorization for disposal.  The agenda item and attachments to the agenda will be collaboratively presented to you for approval by the two departments and will be entitled Property Disposal rather than Surplus Property. With this new process, we will include additional categories of disposal items that have not historically been included but should be included on a more regular basis.  Under current Board policy, the following criteria has traditionally been used for requesting approval of surplus property disposal: (herein referred to as item 1 - Surplus Property)

1. Surplus Property - represents property returned to the Surplus Property Department for disposition by the Principal or Department Head for the following reasons:
      a. Repair parts for the equipment no longer readily available
      b. Repair records indicate equipment has no usable life remaining
      c. Obsolete or no longer contributing to the educational program 
      d. Some potential for sale at Surplus
      e. Create a safety or environmental hazard

A separate category for each grouping in items 2-4 will be added to both the agenda and as a part of the back up to the agenda

2. Stolen or Vandalized - for which the incident was reported by the principal or department head and a police report was obtained in Accounting Services as proof of removal.

3. Renovation, Replacement or Disaster Cleanup - these items would be appropriately removed by district maintenance or by a contracted vendor at a worksite.  If removed by a vendor, the worksite would receive an invoice from the vendor; if removed by maintenance, a work order would provide details as proof of removal.

4. Aged Items - that are either broken, nonfunctional or provide no economic benefit or usefulness to the worksite.  The group of items will be listed as follows:
      a. Greater than 15 years
      b. 10-15 years
      c. 6-10 years



Recommendation

Authorize the removal from inventory and disposal of surplus property in accordance with state statutes (FS 274.05 and 274.06) and federal guidelines (item 1).

Authorize the removal of stolen or vandalized property for which a police or incident report was obtained in Accounting Services as proof of removal (item 2).

Authorize the removal of items removed because of renovation, replacement or disaster cleanup process (item 3).

Authorize the removal of aged items that are either broken, nonfunctional, or provide no economic benefit or usefulness at the worksite (item 4).

Type of Disposal Acquisition Cost Book Value
1. Surplus Property $300,320.57 $0.00
2. Stolen or Vandalized Property $100,573.36 $1,959.80
3. Renovation, Replace or Disaster Cleanup $18,851.68 $0.00
4. Aged Items - Broken, Nonfunctional 
    or no Economic Benefit or Usefulness
        a. Greater than 15 years $0.00 $0.00
        b. 10-15 years $0.00 $0.00
        c.  6-10 years $0.00 $0.00
TOTAL $419,745.61 $1,959.80

 



Meeting Date(s)
Consent w/o Information - 12/8/2009

Authority for Action
Board Policy #7310, Florida Statutes 274.05 and 274.06

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact

Sandra L. Kimple, Supervisor Warehouse Services, 633-3670

Lynda L. Jones, Director Purchasing and Warehouse Services, ext 645

Judy Preston, Associate Superintendent of Financial Services, ext 600




Attachment:  DEC_8_09.pdf
Attachment:  DEC 8 Disposal Letters.pdf