12-08-2015 Regular School Board Meeting
Agenda Item #22


Title
The School Board's Employee Assistance Provider Services Insurance Policy Renewal

Discussion

The School Board's contract for employee assistance services with CCW expires on 12/31/2015.  The Employee Benefits and Risk Management department engaged Willis Consulting and Brokerage to solicit bidders interested in providing these services for the district.  Five carriers responded to the solicitation.  CCW reduced their pricing from last year to the same rate as another bidder, but in addition to offering six face-to-face visits per year, 24/7 telephonic consultations, educational programs, and critical incident assistance they offered an additional service called "Medical Bill Saver" which is a service to help employees and their families resolve medical and dental bill disputes with carriers and providers if the bill is in excess of $400.  As a result of the reduction in cost and the additional services offered by CCW, they were selected once again to perform these services on the Board's behalf.     

The new contract reduces the rate of per employee per month (PEPM) pricing from $1.18 to $0.95 per employee, which is a 19.5% reduction in rate from our previous contract.  We anticipate the savings to be approximately $25,000 per year.  The expected annual premium for these services is expected to be between $95,936 and $103,045 per year.

Corporate Care Works Actual Cost with Proposed Rate

Year

Current
 Rate

Total Paid

Avg Employees

Proposed
Rate

New
Cost

2011-12

1.18

$129,830

9,168.79

0.95

$104,524

2012-13

1.18

$130,490

9,215.40

0.95

$105,056

2013-14

1.18

$125,646

8,873.31

0.95

$101,156

2014-15

1.18

$127,378

8,995.62

0.95

$102,550

 

 

 

 

 

 

2015-16 (projected)

0.95

$103,045

 

 

 

           
( Rate based on number of Active Employees)

 

 



Recommendation

Approve a three-year contract with two additional annual renewals with Corporate Care Works (CCW) to provide employee assistance provider services.

 



Meeting Date(s)
Information - 11/17/2015
Consent after Information12/8/2015

Authority for Action
Board Policy 3420

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16.95 PEPMYES73198500010027500779000

Contact
Mark Langdorf, Director, Office of Employee Benefits & Risk Management, ext. 620
Dr. Debra Pace, Associate Superintendent, Office of Human Resources Services, ext. 200


Attachment:  BPS-Health Advocate Proposal.pdf
Attachment:  Brevard Public Schools 2016 EAP Analysis_PR rev 10-9-15.pdf
Attachment:  BPS-Health Advocate PSA.pdf