12-08-2015 Regular School Board Meeting
Agenda Item #37


Title
Titusville High School Buildings 12 and 19 Roof Design - SALES SURTAX

Discussion

Plant Operations and Maintenance staff has identified the roofs on Buildings 12 and 19 at Titusville High School as a critical facility renewal need.

The project is funded in the Sales Surtax Detailed Report (Attachment F) for Titusville High School. However, the school is not scheduled until year 5 of the sales surtax program. Due to the failing roof system, Project Management staff will be reporting the urgency of the roof renewal to the Independent Citizens Oversight Committee (ICOC) at their December 16, 2015 meeting and will be moving forward with design as an out-of-sequence project. This is one of several failing facility renewal components that will be addressed out of sequence.

Gale Associates, Inc. has submitted a design proposal under their continuing contract for roof design services in an amount not to exceed $54,930. The design phase fee is $36,160; the bid phase fee is $2,270 and the construction phase fee is $16,500. The initial purchase order will be issued in the amount of $38,430 for the design and bid phases. A purchase order for the construction phase services will be issued at a later date.

Staff will be executing this project through one of the District's construction management continuing services contracts.

Staff administrative support budget in the amount of $3,000 is also requested.

Board approval is required for purchase orders over $50,000.  Although the initial purchase order to Gale Associates, Inc. will be under $50,000, their professional services contract, including construction services, exceeds $50,000. In order to expedite the work, approval is requested as a consent item without prior information.



Recommendation

Approve the design services budget for Titusville High School roof system renewal (Buildings 12 and 19) in an amount not to exceed $57,930.

Approve the engineering services proposal submitted by Gale Associates, Inc. under their continuing contract for roof design services in the amount not to exceed $54,930 for Titusville High School.



Meeting Date(s)
Consent w/o Information - 12/8/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$54,930Yes39800115307007400684000
15/16$3,000Yes39800115307007400686000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446


Attachment:  Titusville HS roof exhibits.pdf