12-08-2015 Regular School Board Meeting
Agenda Item #32


Title
Lewis Carroll Elementary School HVAC Engineering Services and Pre-Construction Services

Discussion

Plant Operations and Maintenance staff has identified the chiller and central mechanical plant components at Lewis Carroll Elementary School as failing. The system is 19 years old and is badly deteriorated.

The project is funded in the Sales Surtax Detailed Report (Attachment F) for Lewis Carroll. However, the school is not scheduled until year 3 of the sales surtax program. Due to the failing system, Project Management staff reported the urgency of replacing the chiller and related components to the Independent Citizens Oversight Committee (ICOC) at their August and October 2015 meetings and advised moving forward with replacement as an out-of-sequence project. This is one of several failing chillers/mechanical systems that will be addressed out of sequence.

DDC Engineering, Inc. has submitted a design proposal under their continuing contract for mechanical, electrical, plumbing and fire protection (MEP) services in an amount not to exceed $76,190.

Since staff will be executing this project through one of the District's construction management continuing services contract, Doug Wilson Enterprises, Inc. is being engaged now for preconstruction services such as estimating, subcontractor bidding, developing the Guaranteed Maximum Price (GMP), determining owner direct purchases, scheduling and coordination with District staff at Lewis Carroll Elementary.  This will allow the designer and construction manager to work together to ensure the project remains within budget parameters. The GMP price amendment is expected by March 2016. The preconstruction services proposal is an amount not to exceed $3,224.

Staff administrative support budget in the amount of $5,000 is also requested.

Board approval is required for purchase orders over $50,000. In order to expedite the work, approval is requested as consent item without prior information.



Recommendation

Approve the design and preconstruction services budget for Lewis Carroll Elementary School chiller and mechanical system renewal in an amount not to exceed $84,414.

Approve the engineering services proposal submitted by DDC Engineering, Inc. under their continuing services contract for mechanical, electrical, plumbing and fire protection (MEP) in the amount not to exceed $76,190.

Approve the preconstruction services proposal submitted by Doug Wilson Enterprises, Inc. under their continuing services contract for construction management services in the amount not to exceed $3,224 for Lewis Carroll Elementary School.



Meeting Date(s)
Consent w/o Information - 12/8/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$79,414Yes39841215200007400684000
15/16$5,000Yes39841215200007400686000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446


Attachment:  Lewis Carroll attachments.pdf