12-08-2015 Regular School Board Meeting
Agenda Item #39


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) listed below:

a - ITB #16-B-039-LU - Cafeteria Refrigeration & Equipment Repair - Facilities Services - $158,000.00

b - ITB #15-B-098-LU - Water Treatment Service & Supply - Facilities Services - $100,000.00

c - ITB #16-044-OC - Dry Marker Boards - Purchasing & Warehouse Services - $57,600.00

d - ITB #16-B-036-LU - Powered Telescoping Lift Equipment Preventative Maintenance, Repair & Annual Inspection Service - Facilities Services - $25,000.00

Approve the Piggyback (PB) listed below:

e - PB #16-PB-065-CW/School Bus Purchases -Transportation Services - $3,975,446.00

f - PB #16-PB-063-WH - Information Technology Equipment - Educational Technology - $200,000.00

Approve the Sole Source (SS) listed below:

g - SS #16-SS-048-LU - Rauland-Borg Intercom System OEM Parts - Facilities Services - $100,000.00



Meeting Date(s)
Action - 12/8/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2016a)$158,000.00Yes100/3899562VariousVarious354/687000
2016b)$100,000.00Yes10095620029208100511/354000
2016c) $57,600.00Yes1009380N/AN/AN/AN/A
2016d) $25,000.00Yes10095620029368100354000
2016e)$3,975,446.Yes37693400055287800651000
2016f)$200,000.00YesVariousVariousVariousVariousVariousVarious
2016g)$100,000.00Yes100Various0029218100511000

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 16-B-039-LU - Cafeteria Refigeration & Equipment Repair.pdf
Attachment:  b - ITB 15-B-098-LU - Water Treatment Service & Supply.pdf
Attachment:  c - ITB 16-B-044-OC - Dry Marker Boards.pdf
Attachment:  d - ITB 16-B-036-LU - Powered Telescoping Lift Equipment Preventative Maintenance, Repair & Annual Inspection Service.pdf
Attachment:  e - PB 16-PB-065-CW - Purchase of School Busses.pdf
Attachment:  f - PB 16-063-WH - Information Technology Equipment.pdf
Attachment:  g - SS 16-SS-048 - Rauland Borg Intercom Parts.pdf