12-09-2008 Regular School Board Meeting


The School Board of Brevard County, Florida met in regular session on Tuesday, December 9, 2008, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in The Eagle newspaper on Thursday, Decmber 4, 2008 and the affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A-1. Call to Order
1. Call to Order

Minutes: Chairman Robert Jordan called the School Board meeting of December 9, 2008 to order at 5:30 p.m.

A-2. Roll Call
2. Roll Call

Minutes: Board Members: Karen Henderson, Robert Jordan, Dr. Barbara Murray, Amy Kneessy, Andy Ziegler

A-3. Invocation (Priscilla Gonzalez, 6th Grade, Turner Elementary)
3. Invocation

Minutes: The Invocation was led by Priscilla Gonzalez, 6th grade student at Turner Elementary.

A-4. Pledge of Allegiance (Takarra Brown, 6th Grade, Turner Elementary)
4. Pledge of Allegiance

Minutes: The Pledge of Allegiance was led by Takarra Brown, 6th grade student at Turner Elementary.

A-5. Entertainment (Turner Elementary Intermediate Strings)
5. Entertainment

Minutes: 

The Intermediate Strings from Turner Elementary, under the direction of  Music Director, Eileen Borkowski, entertained the Board and the audience with a musical number.

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The Chair called for a break at 5:41 p.m.
The meeting reconvened at 5:46 p.m.
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A-6. Emergency Item
A-7. Adoption of Agenda
6. Adoption of the Agenda

Minutes: 

Dr. DiPatri read the following changes into the agenda:

Presentation Addition
D-12.   Superintendent's Budget Update for 2008-2009

Consent Additions
F-42. Selection of Superintendent Search Firm

Consent Revisions
F-14.   Student Expulsions
F-24.   Instructional Staff Recommendations

Information Additions
H-48.   2008-2009 and 2010-2011 School Year Calendar

Ms. Kneessy requested that Item F-42. Selection of Superintendent Search Firm be moved from the Consent agenda to the Action agenda. The Board agreed to the change.
   



Motions:
Adopt the agenda of the Regular School Board meeting of December 9, 2008 and its revisions.- PASS
 
Vote Results
Motion: Barbara Murray
Second: Karen Henderson
Karen Henderson- Aye
Robert Jordan- Aye
Amy Kneessy- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

Motion Minutes: 

B. Recognition of Visitors/Guests
B. District Communications

7. Dr. Stephanie Soliven-Outstanding Assistant Principal Achievement Award Winner

Minutes: 

Dr. DiPatri recognized Dr. Stephanie Soliven for being named as the Outstanding Assistant Principal Achievement Award Winner. This statewide honor was announced in Tampa on October 20, 2008 at the fifth annual Commissioner's Summit for Principals. Dr. Soliven was presented with a check for $2,500 and Cocoa High School received $1000. The program honors administrators that have spearheaded initiatives to increase student performance, promote safe learning environments, and establish partnerships with parents and community members. Chairman Robert Jordan and Dr. DiPatri congratulated Dr. Soliven and presented her with a plaque.

 

 

 

8. Two BPS Schools Named National Blue Ribbon Schools

Minutes: 

Dr. DiPatri recognized Edgewood Jr./Sr. High School and Freedom 7 Elementary as having been named by the National Department of Education as the 2008 No Child Left Behind - Blue Ribbon Schools. Dr. Ken Winn, Principal of Edgewood Jr. Sr. High School, and Dorine Zimmerman, Principal of Freedom 7 Elementary were presented with plaques by Chairman Robert Jordan and Dr. DiPatri.

Brevard Public Schools is proud of its past Blue Ribbon schools including: Port Malabar Elementary, Suntree Elementary, Stevenson Elementary School of the Arts, Gemini Elementary and West Shore Jr./Sr. High School.

 

9. Brevard Schools Foundation 2008 Organization of the Year Award Winner

Minutes: Wes Sumner, Director of District Communication, explained that Florida Today honors individuals, businesses and organizations whose intended purpose is to better the lives of those living in Brevard County. Brevard Schools Foundation is the recipient of the 2008 Organization of the Year Award. Dr. DiPatri and Chairman Robert Jordan recognized Lynn Clifton, Manager of Foundation Support and Community Partnerships and Max Snider, Chair of the Executive Committee of the Foundation Board on behalf of Brevard Schools Foundation with a plaque.
10. Employee Recognition
Attachment: 2008-1107 memorandum regarding Board Meeting recognitions.pdf
Minutes: Dr. DiPatri and Chairman Robert Jordan recognized the attached list of Brevard employees for their hard work,enthusiasm and commitment which shines through in all aspects of  their professions. Wes Sumner, Director of District Communications, read the names of these professionals and the acheivements and awards they recently won.
B. Secondary Programs

11. Harris Science Teacher Hall of Fame

Minutes: 

            Dr. DiPatri introduced Cindy Kane, Director Harris Corporate Relations and Global Inclusion, along with Ginger Davis, Science Resource Teacher, Ed Short, Science Resource Teacher, and Kim Bragg, Resource Teacher recognized the current Harris Science Hall of Fame teachers: Jana Gabrielski, Suntree Elementary; Carolyn Howell, Palm Bay High; Raul Montes, Cocoa High; Nancy Rehwoldt, Surfside Elementary; Richard Regan, Stone Middle School; Nancy Rehwoldt, Surfside Elementary; Lisa Scott, Satellite High and Guytri Still, McNair Magnet who were each presented with a $100 honorarium.                        

            Ms. Davis announced Foster Thayer, Melbourne High School Science Teacher, as the newest inductee to the Science Hall of Fame. He was presented with a $1,000 honorarium and a framed certificate provided by the Brevard Schools Foundation and Harris Corporation.  Dr. DiPatri and Chairman Robert Jordan congratulated these outstanding teachers for a job well done. Mr. Thayer took this opportunity to say a few words of thanks.

 

B. Additional Items

12. Special Recognitions

Minutes: 

Chairman Robert Jordan took this opportunity to honor Wes Sumner, Director of District Communication, for his contribution to Brevard Public Schools. Mr. Sumner has taken a position with Florida Institute of Technology as the Associate Vice President of Public Relations. On behalf of Brevard School Board, he wished him well. Mr. Sumner was given a plaque and said a few words of appreciation and thanks.

 

Chairman Jordan stated that he had one more recognition item and that is to Dr. Richard DiPatri who received the Consortium of Florida Education Foundations Superintendent of the Year for Large City Schools of over 50,000 students at the FSBA Conference on December 5, 2008 in Tampa, Florida. Dr. DiPatri said a few word of thanks to Max Snider and Lynn Clifton and the other Foundation Board Members.


C. Resolutions/Proclamations
D. Presentations
D. Board Office/ Superintendent

13. Superintendent's Budget Update for 2008-2009
Attachment: Status of Budget Reductions 12.09.08.pdf
Minutes: 

Dr. DiPatri gave a brief report on the funding status for the 2008-2009 school year. Mr. Jordan made some comments on the budget and urged the parents to get involved.


E. Public Discussion
14. Public Discussion

Minutes: 

The Chair reminded the public that there is a maximum allotted time of three minutes per speaker set aside for discussion. He also stated that the Board would not respond to issues this evening but the Superintendent would investigate the concerns and respond in a timely manner. The following person(s) addressed the Board:

  1. Janet Eastman, BFT, Rockledge - Charter Schools
  2. Dan Bennett, BFT, Rockeldge - Reading Program
  3. John Russo, BFT, Rockledge - Kindergarten Assessment

F. Consent
F. Board Office/Superintendent

15. Student Expulsion(s)
Attachment: Expulsions 12.9.08.pdf (Confidential Item)
16. Approval of Minutes
17. Audit Committee Representative
Attachment: Tim Skeldon Resume.pdf
Attachment: Wayne Cooper.pdf
F. Brevard Schools Foundation

18. Approve Judith C. John as a Brevard Schools Foundation Board Member
Attachment: Judi John resume.pdf
19. Board Member Nomination for Brevard Schools Foundation
F. Accounting Services

20. Financial Statements for the Month of October, 2008
Attachment: October 2008 Financials.pdf
21. Employee Voluntary Retirement Plans/Tax Sheltered Annuities 403(b) and 457(b)
Attachment: 403(b) Plan Document 11-21-08.pdf
Attachment: 403(b) ADOPTION AGREEMENT 11-21-08.pdf
F. Purchasing & Warehouse

22. Surplus Property
Attachment: DEC_9_08.pdf
23. Purchasing Bids, RFPs, RFQs, Sales and Services Agreements
Attachment: 09-008BP - AV Equipment.pdf
Attachment: 09-010BP - Cafeteria Equipment.pdf
Attachment: 09-013BM AHU Replacement At Lockmar Elementary School.pdf
Attachment: 09-014BM AHU Replacement At Port Malabar Elementary school.pdf
Attachment: RFQ 0801LH Option Year 1 Environmental Health & Safety Engineering Services.pdf
Attachment: RFQ 0802LH Option Year 1 Construction Management Services.pdf
Attachment: RFQ 0803LH Option Year 1 Geotechnical and Material Testing Services.pdf
Attachment: RFQ 0804LH Option Year 1 Architectural & Engineering Services.pdf
Attachment: RFQ 0805LH Option Year 1 Structural Engineering Services.pdf
Attachment: RFQ 0806LH Option Year 1 Design-Build Services.pdf
Attachment: RFQ 0807LH Option Year 1 Telecommunications Structured Cabling Design Services.pdf
Attachment: RFQ 0808LH Option Year 1 Building Commissioning Services.pdf
Attachment: RFQ 0810LH Option Year 1 Roof-Building Envelope Evaluation Services.pdf
Attachment: RFQ 0811LH Option Year 1 Multimedia System Design Services.pdf
Attachment: RFQ 0813LH Option Year 1 Design-Build Services for MEP Projects.pdf
Attachment: RFQ 0814LH Option Year 1 Civil Engineering and Land Surveying Services.pdf
Attachment: RFQ 0815LH Option Year 1 Roof Design and Quality Construction Control Services.pdf
F. Human Resources

24. Support Staff Recommendations
Attachment: Support Staff 12-09-08.pdf
25. Instructional Staff Recommendations
Attachment: Instructional Staff 12-09-08.pdf
F. Title I/Early Childhood Education

26. School Improvement Grant Application
F. Middle School Programs/K-12

27. Elementary Music Festival Lease Agreement with the Maxwell C. King Center for the Performing Arts
Attachment: Elem Mus Festival est of cost.pdf
Attachment: Facility use agreement.pdf
28. All-County Festival Lease Agreement with the Maxwell C. King Center for the Performing Arts
Attachment: Chapman All County Facility use agreement 09.pdf
Attachment: Chapman All county band and chorus estimate 09.pdf
29. AVID Letter Agreement between Brevard Public Schools and the AVID Center
Attachment: Robert Mclaren Letter Agreement Brevard DD revision.pdf
30. Elementary and Secondary Student Art Shows at Area Malls
Attachment: Melbourne Square Mall agreement Brevard Schools Feb 1-15.pdf
Attachment: Melbourne Square Mall agreement Brevard Schools Mar 15-29.pdf
Attachment: Merritt Square Hold Harmless Glimcher1 11 09.pdf
Attachment: Merritt Square Hold Harmless Glimcher 2 22 09.pdf
F. Secondary Programs

31. Regional Science Fairs in Area Malls
32. Science Fair Field Trips
F. Career & Technical Education

33. Career Pathways Consortium of Brevard--Carl D. Perkins Career and Technical Education Act (Perkins IV)
Attachment: Career Pathways 08 09 SUBCONTRACT AGREEMENT Final.pdf
F. Student Services

34. District Plan for Services to English Language Learners (ELLs)
F. Area I Superintendent

35. Harbor City Elementary School Staff Development Training by Dr. Martha H. Hopkins
Attachment: HC Consultant.pdf
36. Harbor City Elementary - AIMS: Number Sense Workshop
Attachment: HC-AIMS Number Sense.pdf
37. Melbourne High School Request for Exemption - Policy 2540
Attachment: Melbourne High Request for Exemption - Policy 2540.pdf
F. Area III Superintendent

38. Field Trip - Cocoa High School FIRST Robotics - FIRST Connecticut Regional in Hartford, CT and FIRST World Championship in Atlanta, GA
Attachment: Robotics Back up 08-09.pdf
39. Consultant Agreement: Gardendale Elementary - Forney Educational, Inc.
Attachment: Forney Ed Agreement_09.pdf
Attachment: Forney Ed Info.pdf
F. Educational Technology

40. Wide-Area Network (WAN) & Internet Circuit Upgrades
Attachment: WAN.pdf
Attachment: AT&T WAN Pricing.pdf
F. Project Management

41. Amendment #2 to Agreement for Design/Build Services for Additions and Renovations at Satellite High School
Attachment: Satellite Amendment No. 2.pdf
F. Approval of Consent

42. Approval of Consent Agenda Items


Motions:
Approval of consent items.- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Barbara Murray
Karen Henderson- Aye
Robert Jordan- Aye
Amy Kneessy- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

Motion Minutes: 

Dr. DiPatri took this opportunity to congratulate the instructional personnel listed under item F-24.
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Chairman Jordan called for a video break at 6:39 p.m.
The meeting reconvened at 6:54 p.m.
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Items Pulled for Discussion
G. Action
G. Area I Superintendent

43. Naming of High School "CCC"
Attachment: Naming Committee (Names) 10-29-08.pdf
Attachment: Naming Committee Agenda 10-16-08.pdf
Attachment: Naming Committee Minutes 10-6-08-Revised.pdf
Attachment: Naming Committee Minutes 10-23-08-Revised.pdf
Attachment: Naming Committee Agenda 10-6-08.pdf
Attachment: Naming Committee Agenda 10-29-08.pdf
Attachment: Naming Committee Minutes 10-29-08.pdf
Attachment: Naming Committee Agenda 10-23-08.pdf
Attachment: Naming Committee Minutes 10-16-08.pdf

Motions:
Approve the naming of High School "CCC" as Heritage High School and its sports complex as the " Roberto W. Clemente Sports Complex and authorize the Superintendent to advertise for public hearing. - PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
Karen Henderson- Aye
Robert Jordan- Aye
Amy Kneessy- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

G. Facilities Services

44. Policy 7130, 7130.01 and 7130.02 - Implementation and Management of School Concurrency
Attachment: 081125_Policy 7130.02_School Concurrency Review Fees.pdf
Attachment: 081114_Brevard Planning and Concurrency Application.pdf
Attachment: 081007_Review Fee Comparison Table.pdf
Attachment: 081126_policy change sheet.pdf
Attachment: 081125_Policy 7130.01_School Concurrency Management Procedures.pdf
Attachment: 081125_Policy 7130_Criteria for Implementation of School Concurrency.pdf
Minutes: Mr. Jordan declared the public hearing open. No one addressed the Board on this issue. Chairman Jordan declared the public hearing closed.

Motions:
Hold a Public Hearing and approve and adopt new School Board Policy 7130 - "School Concurrency Implementation and Management", new School Board Policy 7130.01 - "School Concurrency Management Procedures", and new School Board Policy 7130.02 - "School Concurrency Review Fees".- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Andrew Ziegler
Karen Henderson- Aye
Robert Jordan- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye
Amy Kneessy- Aye

Motion Minutes: 
G. Project Management

45. Boundaries for New High School 'CCC'
Attachment: 081001 Alt C.pdf
Attachment: 081015 Data - Compare B, B-1, B-2.pdf
Attachment: Public Boundary Meeting-Q&A.pdf
Attachment: Existing HS Boundaries.pdf
Attachment: 081001 Alt B.pdf
Attachment: Summary of COC meeting for CCC Boundaries.pdf
Attachment: 081001 Alt A.pdf
Attachment: Summary of CCC Boundary Meetings.pdf
Attachment: 081015 Alt B-2.pdf
Attachment: 081001 Data - Compare A, B, C.pdf
Attachment: Alt B-1.pdf
Attachment: 11-19-08 Updated Data Memo.pdf
Attachment: 081120 Updated Data.pdf
Attachment: 081120 Alternate B-3.pdf
Attachment: 081120 Alternate B-4.pdf
Attachment: 081120 Alternate B-5.pdf
Minutes: 

Chairman Jordan declared the public hearing open. No one addressed the Board on this issue. Chairman Jordan declared the public hearing closed.

Ms. Kneessy requested an amendment to the recommendation and use the modifications to the attendance boundaries as shown in "Alternative B-5".



Motions:
Hold a Public Hearing. Approve the new attendance boundary for High School "CCC" and the modifications to existing attendance boundaries for Bayside High School, Melbourne High School and Palm Bay High School as shown in Alternative "B-5". Approve the recommended redistricting criteria for the attendance boundary changes. Approve the recommended attendance criteria for High School "CCC". Approve the recommended grade configurations for High School "CCC". - PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
Karen Henderson- Aye
Robert Jordan- Aye
Amy Kneessy- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

Motion Minutes: Discussion ensued amongst the Board in regard to Alternative B-5. Dane Theodore, Director of Planning and Project Management, explained to the Board and the public the differences between Alternative B-2 and B-5.
G. School Board Attorney

46. Selection of Superintendent Search Firm

Minutes: Dr. Murray stated that after a thorough examination of notes and the interview process on December 8, 2008, she made a motion  to hire Ray and Associates to serve as the district's  search firm for a new superintendent.

Motions:
Select Ray and Associates to conduct the search, subject to the selected firm entering into a contract prepared by the School Board Attorney.- PASS
 
Vote Results
Motion: Barbara Murray
Second: Amy Kneessy
Karen Henderson- Aye
Robert Jordan- Aye
Amy Kneessy- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

Motion Minutes: 

Ms. Henderson stated her concern about spending an extra $25,000 on Ray and Associates when we could use FSBA to get the broad range of candidates for much less and that they would do the search any way that the Board wanted. Ms. Henderson stated that she did like Ray and Associates as well.

Ms. Kneessy stated that she spoke with Indian River County who recently used Ray and Associates for their superintendent search. Indian River County was very pleased with Ray and Associates and stated that the company went above and beyond. Ms. Kneessy stated that her concern with using FSBA was they would not be able to put in the amount of hours and get all the stakeholders involved in the process the way Ray and Associates can.

Mr. Ziegler commented on the differences between using FSBA and other search firms. He also mentioned his concern about hiring a national candidate that does not understand Florida. Mr. Ziegler noted that during the FSBA Conference he was proud to learn how respected that Brevard County is amongst all the other districts and that the players in the state know that we are looking and should bring in some great candidates since Brevard is a desirable place to work. He feels that we need the level of aggressiveness that a search firm offers.

Dr. Murray stated she wanted to hear what FSBA has to say about conducting a superintendent search and mentioned her concern that FSBA did not have the foresight to put things on the table and it seems as though they wanted the Board to lead them a little too much. Dr. Murray stated  other concerns about FSBA in regard to the price of the search went up every time they spoke to the Board and trying to get information from them with no luck. Dr. Murray stated that she ranked Ray and Associates first, Proact second and FSBA third. She was very concerned with Proact's cost.

Ms. Kneessy commented that she was very impressed that Ray and Associates was the only firm  that did their research on Brevard by including in their presentation our Strategic Plan.

Mr. Jordan stated for the Board to remember that the public is looking at the Board to do the right thing for the district and to be very professional in what the Board is doing. This is extremely important to every child that enters the doors of Brevard Public Schools. Mr. Jordan agreed with Dr. Murray's rankings. He also agreed with Ms. Kneessy's comments about Ray and Associates in regard to finding out about the district, going to our website, they talked about what a professional would do to find out who their client is, the reputation of the client and what's important to the district.

Discussion ensued amongst the Board in regard to opinions of the search firms.

Mr. Jordan requested that Mr. Bistline work with Jackie Joy, Administrative Assistant to the School Board, to put  a letter together to send to the other consultants on the choice that was made. 

 


H. Information
H. Budgeting, Cost Accounting & FTE

47. 2009-10 Budget Adoption Schedule
Attachment: TRIM.pdf
Minutes: 

Ms. Kneessy pulled this agenda item and requested that Dr. DiPatri explain the changes to these calendars.

Dr. DiPatri mentioned

H. Compensation & Benefits

48. 2009 Stop Loss Renewal
H. Educational Leadership & Professional Development

49. 2009-2010 and 2010-2011 School Year Calendars
Attachment: 2009-2010 School Year Calendar.pdf
Attachment: 2010-2011 School Year Calendar.pdf
Minutes: 

Ms. Kneessy pulled this item to request that Dr. DiPatri share some information about the school calendar that Brevard received from the Department of Education.

Dr. DiPatri explained to the Board and the public that since we are one of eleven high performing school districts in the State of Florida, we are allowed to be exempt from certain laws and not exempt from certain laws. Mr. Bistline reviewed the laws and Brevard is allowed to use the exemption of starting school no later than 14 days before Labor Day due to being a high performing district.

Dr. DiPatri stated that the only change to the calendar in front them from their standards, is the Superintendent is recommending that the students be in school on Veterans Day. With all the things that we did around the district on Veterans Day, the students have a better understanding what Veterans Day means to most adult Americans.

Ms. Kneessy questioned Dr. DiPatri about election years and working with the Supervisor of Elections on not using schools sites due to the traffic and having people we don't know coming onto the school property. Andrea Alford, Director of District Security, stated that we have received a lot of support from the Supervisor of Elections and local law enforcements when we have those elections. The principals have worked very hard to keep the students in their classroom and away from those people that are coming to the schools to vote. Ms. Alford mentioned that the individual that use the schools to vote are the community members from that area.

H. Title I/Early Childhood Education

50. Contract with The 95 Percent Group
H. Adult/Community Education

51. Approve the Proposed GED Testing Fee Increase
Attachment: GED Budget 2008 Board.pdf
H. Student Services

52. Agreement to Provide Mental Health Services
Attachment: Agreement to Provide#424A33.pdf
H. Area I Superintendent

53. Central Middle School Trip to "America Sings" Chorus Festival in Washington, D.C.
Attachment: Central - America Sings - April 2009.pdf
H. Educational Technology

54. E-Rate Funding Year 12 (2009-2010) Request for Services
Attachment: E-Rate Eligible Services.pdf

I. Staff Reports
55. Staff Reports

Minutes: There are no staff reports.

J. Additional Public Presentations (If Required)
56. Additional Public Presentations

Minutes: There are no additional public presentations.

K. Board Member Reports
57. Board Member Reports

Minutes: 

Mr. Ziegler commented on the FSBA conference that he attended from Dec.1-5, 2008.

Mr. Jordan wished everyone a Happy Holiday and a Merry Christmas. He also stated how proud he is of his fellow Board Members. He reminded the Board that December 19, 2008 was the ESF Breakfast.

Ms. Kneessy reminded Mr. Jordan that we did not need the extra Board meeting that was schedule for the superintendent search.

Mr. Jordan brought up Master Board training and if the Board wished to move forward with this since the $3,000 is due along with a letter of intent to participate.

Dr. Murray stated she spoke with FSBA and they would be willing to allow Brevard to do one of the custom modules in the spring which has to do with interviewing superintendent candidates and developing the contracts.

Mr. Ziegler stated that he learned that there is a Certified Board and a Master Board and explained the differences. He said that he looks forward to anything that helps the Board.

Ms. Kneessy stated that she wanted to end on a positive note and that we benefit from team building. Her first priority is hiring a new superintendent and questioned whether Master Board is the correct route for team building. Ms. Kneessy stated that she would go along with that.

Ms. Henderson stated that she would go along with the Master Board training also.

Mr. Jordan requested that Ms. Joy get together all the necessary paperwork to begin the process of signing Brevard School Board Members up for Master Board training.


L. Superintendent's Report
58. Superintendent's Report

Minutes: There was no Superintendent's report.

M. Adjournment
59. Adjournment

Minutes: 

The School Board meeting of December 9, 2008 was adjourned at 7:38 p.m.







Secretary

Chair