12-13-2011 Regular School Board Meeting
Agenda Item #40


Title
Position Control Adjustments

Discussion

1. Accounting Services requires an additional level of technical proficiency to assist the payroll supervisor and to support payroll processing. Job responsibilities will include assisting the payroll supervisor in maintaining up-to-date payroll procedures; developing training programs for work sites; explaining and interpreting data to school and district personnel; providing independent research to maintain payroll accuracy and compliance with IRS, the federal Fair Labor Standards Act (FLSA), and BPS’ policies. This position will also serve in the absence of the supervisor as needed. This position will be funded by reclassifying a current Payroll Specialist I position (vacant since 7/1/11) to the Staff Accountant level.

Accounting Services is also requesting a pay grade adjustment for the Payroll Supervisor job description from a level 18 to a level 22. This adjustment is needed for the continuation of accurate and timely payroll processing while managing the additional demands and complexities of two different but concurrent payroll processing cycles for both 24 pay (semi-monthly contract employees) and 26 pay (biweekly hourly employees).

2. The district must provide for qualified backfill for the position of Position Control Specialist when that position vacates due to a pending retirement in 2-1/2 years. Human Resources currently has two vacant Employment Specialist IV positions and requests that these two be combined to create an Employment Specialist V position, which would be more appropriately leveled for the skills needed in the successful candidate for Position Control.



Recommendation

Approve the reclassification of one Payroll Specialist I position to a Staff Accountant supporting Payroll.

Approve the reclassification of the position of Payroll Supervisor from a level 18 to a level 22.

Approve the combination of two vacant positions in Human Resources to establish the position of Employment Specialist V.



Meeting Date(s)
Information - 12/13/2011
Consent after Information1/24/2012

Authority for Action
FR 1001.42 (5)(a)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
11-1225,472.00No10098100019829400972000
11-12(29,536.00)Yes10094000010017730161000

Contact
Debra Pace, Assoc. Supt. of Human Resources, ext. 200


Attachment:  Positions Financial Summary 12-11.pdf
Attachment:  Staff Accountant 12-11.pdf
Attachment:  Emp. Spec. Pos. Control 12-11.pdf
Attachment:  Payroll Supervisor 12-11.pdf