12-13-2016 Regular School Board Meeting
Agenda Item #45


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB) below:

a - ITB #17-B-004-OC - Print Shop Paper and General Supplies - Government & Community Relations - $250,000.00 - Operating Other

Approve the Piggyback (PB) below:

b - PB #17-PB-040-OC - Science Supplies and Equipment Catalog Discount Bid - Purchasing & Warehouse - $100,000.00 - Operating Other

Approve the Request for Proposal (RFP) below:

c - RFP #17-P-023-WH - Customer Care Management System - Government & Community Relations - $210,000.00 -  Operating Other

Approve the Sole Source (SS) purchases listed below:

d - SS #17-SS-045-WH - Florida Machine Tool Sales - Secondary Leading & Learning - $73,960.00 - Operating Categorical

e - SS #17-SS-044-WH - Machining Tools Solutions - Secondary Leading & Learning - $68,752.00 - Operating Categorical

Approve the Invitation to Negotiate (ITN) Amendment below:

f - ITN #11001/CH-A1 - Banking Services - Financial Services - $20,000.00 - Special Revenue - Other Sources



Meeting Date(s)
Action - 12/13/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Special Revenue - Federal
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2017a)$250,000.00Yes10091230010027760511000
2017b)$100,000.00YesVariousVariousVariousVariousVariousVarious
2017c)210,000.00 Yes10091220110557721691/692000
2017d) $73,960.00Yes10022110005845300641300
2017e) $68,752.00Yes10022110005845300641300
2017f) $20,000.00YesVariousVariousVariousVarious739000

Contact

Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229




Attachment:  a - ITB 17-B-004-OC - Print Shop Paper and General Supplies.pdf
Attachment:  b - PB 17-PB-040-OC - Science Supplies and Equipment Catalog Discount Bid.pdf
Attachment:  c - RFP 17-P-023-WH - Customer Care Management System.pdf
Attachment:  d - SS 17-SS-045-WH - Florida Machine Tool Sales.pdf
Attachment:  e - SS 17-SS-044-WH - Machining Tools Solutions.pdf
Attachment:  f - ITN-11001-CH-A1 - Banking Services.pdf