12-16-2014 Regular School Board Meeting
Agenda Item #23


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB) listed below:

a - ITB #15-B-019-DR - Fuel Tank Cleaning - Transportation Services

Approve the Piggyback (PB) listed below:

b - PB #15-PB-037-DR - Auctioneer Services for Vehicles & School Buses - Transportation Services

Approve the Sales and Services Agreement (SSA) listed below:

c – SSA #15-369-AL – Florida Lacrosse Officials Association – Student Services

d - SSA #15-375-WH - TeamWORKS - Facilities Services

e – SSA #15-386-WH – Ed Tech Teacher – Educational Technology



Meeting Date(s)
Consent w/o Information - 12/16/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) $44,123.54Yes10093400010027800352000
2015b) No CostRevenueN/AN/AN/AN/AN/AN/A
2015c) No CostFundedFriendsBrevard LacrosseN/AN/AN/A
2015d) $17,250.00Yes10095620010028100364000
2015e) $73,539.00Yes43497214954016400312000
2015
2015
2015
2015

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 15-B-019-DR - Fuel Tank Cleaning.pdf
Attachment:  b - PB 15-PB-037-DR - Auctioneer Services.pdf
Attachment:  c - SSA 15-369-AL Florida Lacrosse Officials Association.pdf
Attachment:  d - SSA 15-375-WH - TeamWORKS.pdf
Attachment:  e - SSA 15-386-WH Ed Tech Teacher.pdf